AP Specialist II

The City of Boise is hiring for an AP Specialist II!

TO APPLY, PLEASE CLICK THIS LINK - https://www.governmentjobs.com/careers/boiseid/jobs/5211102/ap-specialist-ii

APPLICATIONS ON HANDSHAKE ONLY WILL NOT BE ACCEPTED.

This is a strong entry point for a graduating student or early-career professional interested in government finance, accounting, or accounts payable. In this role, you will gain valuable hands-on experience supporting core financial operations, including invoice processing, vendor maintenance, purchasing card activity, and compliance with city, state, and federal requirements. This is a great opportunity to develop real-world experience in public sector finance, strengthen technical and analytical skills, and build a foundation for long-term career growth in government accounting and financial operations.

 

We are hiring for limited duration positions to maintain day-to-day operations while several team members dedicate time to a large-scale ERP implementation (projected 3-5 year duration). These roles are expected to continue through the project timeline, with annual budget reviews aligned to project phases. These positions are eligible for full-time employee benefits, the same as all full-time City employees. There is potential for these roles to transition into permanent positions if openings become available.

To ensure internal equity and alignment with the approved budget for this position, offers are made within the posted hiring range. Although the hiring range is fixed, employees receive an exceptional benefits and total rewards package that enhances the overall value of employment with the City of Boise.

 

Why the City of Boise?

The benefits are real and among the best in the Treasure Valley:

• Zero-cost premium medical coverage for you and your family (an estimated $10,000 - 20,000 value)
• PERSI retirement (11.96% Employer Contribution) plus employer-matched 401(k)/457b
• 10 hours vacation/month (grows with tenure), 12 paid holidays, and 8 hours sick leave/month
• 10 weeks paid parental leave
• $500 annual wellbeing incentive
• Tuition reimbursement and free local bus pass
• Basic life and long-term disability insurance at no cost

Required Knowledge, Experience, And Training
High school diploma or equivalent and two years of experience in accounts payable processing, or an equivalent combination of experience and/or education.

Special Requirements
Applicants must be able to pass:

City of Boise background check processes which includes a criminal history check and reference checks in accordance with the City of Boise Hiring Process Regulation
 

Disclaimer: This job posting may close earlier than the listed closing date. If this occurs, a minimum of 24 hours’ notice will be provided prior to closing.
 
Applications received for this recruitment may be used to fill similar vacancies within the City of Boise as they occur.

Essential Functions:

Prepares invoices for payment, determines appropriate management approval, and accurately enters invoices into the City of Boise's financial software system.

Submits invoices for payment and retains documents per the City of Boise's retention policy. Creates purchase orders submitted by department or unit managers, validates contract documents for accuracy, monitors balances and works with the department and purchasing unit to file change orders. 

Manages purchasing card accounts and submits applications. Processes payments and coordinates with department staff to charge the correct expenditure lines. Ensures purchases adhere to applicable City of Boise policies.

Adds and maintains vendors by following IRS policies. Reviews and clears monthly vendor statements. Ensures purchases adhere to all applicable city, state and federal policies. Anticipates pending charges at year-end for accurate liability reporting.

Performs other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this position at any time.

Requirements:

Knowledge of:

• Accounting principles and practices; computerized accounting systems
• Computer usage including related software.

Ability to:

• Apply accounting principles to resolve problems
• Accurately perform complex mathematical calculations
• Establish methods, procedures and internal controls to maintain accounts payable and purchasing card systems
• Accurately prepare accounts payable and purchasing card reports
• Maintain confidentiality with sensitive documents or information
• Communicate effectively in the English language at a level necessary for efficient job performance
• Perform all essential functions as assigned by an authorized employee, supervisor and/or manager with or without reasonable accommodation.